Faculty Recruitment - Financial Assistance for Departments

For each search, please submit the completed reimbursement request form and copies of all supporting documents to ltsc-facultyrecruitment@ucsb.edu in the College of Letters & Science.

Guidelines for Requesting Reimbursement for Faculty Recruitments

  • The College will reimburse its departments for faculty recruitment costs up to a total of $5,000 per search. Eligible expenses for reimbursement: advertisement costs, and reasonable transportation and lodging expenses for up to three candidate visits.  
  • Travel must be in compliance with UC policies and procedures (please see UCOP policy BFB-G-28), and every effort should be made to secure the most economical and cost-effective travel arrangements possible. 
  • If the department anticipates exceeding the $5,000 limit, the chair should contact the divisional dean to discuss options.
  • Expenses should initially be charged to the departmental account; after all candidate travel is complete, departments may request reimbursement via the Recruitment Advertising and Travel Reimbursement Request form.
  • Reimbursement funds must be requested before the end of the fiscal year in which they are incurred, unless an exception has been approved by the divisional dean.
  • Unless prior approval has been obtained from the divisional dean, expenses for more than three candidate visits and/or for expenses that exceed the College reimbursement limit remain the responsibility of the department.
  • Reimbursement for searches between Colleges will be addressed on a case-by-case basis; please ask the chair to consult with the L&S divisional dean in the early stages of the search.

Expenses Eligible for College Reimbursement

  • Reasonable transportation and lodging expenses for duration of visit, in accordance with UC travel regulations
  • Advertising costs, online and/or in print
  • Meals purchased by candidate for candidate only, in transit or while in Santa Barbara 

Expenses which are the Department's Responsibility

  • Spouse’s travel expenses, if incurred
  • Faculty entertainment expenses with candidate (e.g., group lunches and dinners). This includes hosted meals.

Contact Cathy Pollock with any questions regarding reimbursement eligibility (x5289/cpollock@ltsc.ucsb.edu).